Job Description

Our client, a confidential and dynamic multi-strategy media group, is currently seeking a reliable, proactive, and detail-oriented Executive Assistant/Personal Assistant to support the CEO & Founder. This is an excellent opportunity for a polished and tech-savvy professional who thrives in a fast-paced, high-touch environment and is passionate about the business side of media and entertainment.

Must be hungry, resourceful, proactive, solutions oriented and have a lot of runway.

This role reports to the Flatiron, NYC office Monday – Friday

Base salary: up to $100k base DOE

Key Responsibilities

• Provide high-level executive support including complex calendar and meeting management
• Coordinate international and domestic travel, including detailed itineraries
• Prepare and process expense reports, track payments, and manage invoicing
• Liaise with internal teams and external partners across multiple entities globally
• Assist with personal tasks, including estate and lifestyle management
• Support research, meeting prep, and administrative tasks across multiple companies
• Attend and facilitate weekly calls with business leaders across the organization
• Maintain confidentiality and act as a gatekeeper for the executive
• Execute ad-hoc special projects and administrative duties as needed

Qualifications & Skills

• Prior experience supporting a C-level executive or senior agent required
• Background in media or entertainment industry highly preferred
• Experience supporting UHNW individuals or founders a strong plus
• Highly organized, resourceful, and able to anticipate needs
• Excellent communication skills, both written and verbal
• Mac OS and Gsuite proficiency required
• Self-starter, solution-oriented, and able to work independently
• Comfortable in a small, entrepreneurial office setting

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd — be sure your LinkedIn profile is updated and start gathering your references early.

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